Executive Operations Specialist - West Chester


: $105,360.00 - $158,170.00 /year *

Employment Type

: Full-Time


: Advertising/Marketing/Public Relations

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Executive Operations Specialist
Location: West Chester, PA
Rate: $28-30/hr based on experience
Length:1 year
Client: Johnson and Johnson
Contract positionwith Kelly OCG (Outsource Consulting Group). You will receive benefits including,Medical, Dental, Vision, 401k, paid vacation, holidays and sick time.
**this client may require you to bring your own laptop to work onsite **

Job Description:

Manage calendars, schedule meetings, coordinate/ partner on planning regional meetings, making complex domestic and international travel arrangements, manage expense reports
Create and/or respond to correspondence under own signature or draft response for individual or collective COLT review on more complex correspondence, follow-up on items delegated to others by executive
Screen calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions related to Strategic Initiatives or daily operations
Manage initiative project plans, tracking of budgets and milestones and provide updates as required
Manage Commercial Operations distribution lists and other required administrative activities
Provide tracking for contingent Labor track number of current consultants, spend, and projects
Provide financial reporting. assist in budget spend and submission to Finance partners
Oversee SOWs & PO request tracking
Provide support for project and team confidential and time sensitive material.
Excellent collaboration and teamwork skills are required to coordinate with other administrative staff to accomplish departmental activities
Experience Required
A minimum of a High School Diploma is required
An Associates Degree is preferred
A minimum of four (4-7) years of overall professional experience is required
A minimum of five (4) years administrative experience supporting an organizational VP and 8 direct reports (Sr. Directors/Directors) a highly matrixed organization is required
Strong organizational skills and excellent judgment and reasoning abilities are required
Individual will be required to be customer and employee focused, be able to multi-task and work under minimal supervision, as well as demonstrate resiliency and high productivity in a fast-paced environment
The ability to collaborate with senior management and their assistants to solve complex problems regarding project, department or division-related work is required
Working experience with MS Outlook, Word, Excel, and PowerPoint is required
Excellent verbal and written communication skills are required
Prior experience handling sensitive and confidential information and documents is required
Ability to exercise sound judgment and discretion and to independently assess and resolve complex situations, which may include responding for the executive in routine or complex matters is required
Experience performing administrative duties including preparation of correspondence based on the knowledge of the senior executive's intentions and execution of rigorous follow up using an effective communication approach to ensure issues are resolved and projects are completed is required
Previous experience managing large and small meetings as well as providing on-site coordination is required
Flexibility to accommodate a changing work schedule and sensitivity to regional time zones is required
Additional Detail:

We appreciate all our applicants, but we are not able to sponsor now; no C2C or H-1B. No third-party suppliers.
There is no per diem with this position, and you must be able to work on W-2 hourly basis.
There is no relocation budgeted for this position. If this position requires you to relocate you will be responsible for those costs.
As your local offices do not support this position, for immediate consideration, please apply online to this posting directly.
Resumes in MS Word are preferred.
If you have questions about the position, you may contact the recruiter at ...@kellyservices.com ; however, your resume must be received via the official posting.

Why Kelly ? The Managed Solutions practice within Kelly Outsourcing and Consulting Group (KellyOCG ) is one focus within the full array of Kelly Services workforce solutions. Kelly Services has transformed from the staffing industry pioneer to a leading workforce solutions provider. KellyOCG is the distinguished outsourcing and consulting segment of Kelly Services, known for applying a forward-looking approach that enables companies to make strategic workforce planning decisions that impact their business and competitive advantage. The Managed Solutions practice area of KellyOCG is dedicated to partnering with clients to architect and implement solutions that put them in a position to meet their operational obligation to their organization and freedom to focus on their more strategic business needs. About Kelly Services As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter . Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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